More Efficient Work In Less Time

How To Be More Effective and Efficient at Work in Less Time



Just a short quiz: More time devoted to work means more work done. True or false?  


The answer is false. You can become more effective at work while spending less time. The trick lies in the correct programming of your thoughts and scheduling of work to be done. The unspent hours give you additional opportunity to recharge.


Here is one tip that will help you do more with less time.


This technique will work for an office environment that performs support or backroom functions, and does not deal directly with the customer (that is, there are no specific quotas and time frames for service or product sales). You can try this experiment and be amazed at the result.


Here is the tip: Allow each employee to leave anytime he pleases or even before regular hours, on the condition that he finishes the specific workload assigned for the day. You will be amazed that all the assigned work can be done in a shorter period of time, and there will be no need for overtime.


If you are an employer, you may feel short-changed when your people leave earlier than the usual. Reframe your mindset, and think of increased productivity and work efficiency. Think of this as a win-win situation. Your employees get more free time, giving them more time to rest and sleep, and be with their families. Well-rested bodies result to a more efficient workforce.


You may ask: “What if some of my employees spend their spare time doing other things like getting a second job instead of recharging their batteries by getting enough rest and quality family time? Then, they will be reporting for work feeling tired and rundown.”


The situation is this: They cannot leave your office until their work is finished so they will realize that they have to be efficient. When efficiency is down, they have to spend more time doing the assigned task, which is something that your staff members hardly want.


By allowing your staff members to leave at an earlier time, as long as their work is accomplished, you get the following benefits:


  • Expected outputs are submitted before designated deadlines.

  • Savings on office consumables since there will be lesser coffee breaks.

  • No need to allot funds for overtime pay.

  • Saving on energy cost because of lesser time spent in the workplace.

  • Less stress for you since work is done early and you now have the time to evaluate business performance, improve finances, and review expansion plans.

  • Have more spare time for yourself. You can spend more quality time with your family, get more rest and sleep, or have more time for workouts. In effect, you will become a happier and healthier person.


Some companies have already adopted flexible working hours wherein time is staggered according to employees’ preferences BUT regardless of work accomplished. In your case, it is getting work done regardless of time spent in the office.


You may try to experiment with both options by dividing your workplace into two groups: one group will implement flexible working hours and one group will try the output-based scheme. After a month, evaluate the results based on work efficiency and savings.


Naturally, other factors will affect the outcome. The output-based strategy will help you and your employees become more efficient in their performance, enhance the quality of their work, and boost workplace productivity. More importantly, it will allow both of you to spend quality time with your families and experience fulfillment in life!